The operating system for cannabis governance.
A cannabis-specific Quality Management System designed for the operational realities of cultivation, extraction, manufacturing, and retail — built for audits, insurance defensibility, and federal readiness.
Document Control
SOPs, policies, logs, forms, and work instructions in one controlled system — version control, approval workflows, digital signatures, and audit trails aligned to ISO 9001:2015 and FDA cGMP (21 CFR Part 117/111).
Training & Competency
Assign required training by role — trimmer, extractor, budtender, QA lead. Track completion, sign-off, and retraining schedules; prove competency instantly to regulators, insurers, or buyers.
CAPA / Nonconformance
Capture incidents, deviations, complaints, failed inspections, or near-misses. Assign root causes, corrective and preventive actions, due dates, owners. Track closure and verify effectiveness.
Audit Management
Plan and run internal audits or mock GMP/ISO audits. Log findings, assign actions, and monitor status in one dashboard — nothing gets lost in email.
Equipment & Calibration
Schedule preventive maintenance and calibration for critical equipment. Record pass/fail, attach service notes, maintain warranty and service provider information tied to the asset.
Supplier / Vendor / COI Control
Qualify suppliers, store COIs, track expirations, and flag gaps — protecting the operator from unsafe equipment and the insurer from preventable claims.
Batch / Lot / Receiving Inspections
Digital receiving logs, in-process checks, final inspections, and sign-offs — traceable to lot/batch and aligned to GMP expectations.
Risk Intelligence Dashboards
Real-time visibility into operational risk, compliance status, training completion, CAPA closure rates, and audit readiness.
Operational maturity increasingly determines the outcomes that matter.
Red Wolf Intelligence is not another generic QMS retrofitted for cannabis. It was designed around cannabis operations, cannabis regulations, insurance requirements, lender expectations, and the operational risk realities of the industry.
- Insurance outcomes
Documented safeguards support underwriting and defend claims.
- Lending confidence
Operational evidence lenders can review during due diligence.
- Investor trust
A single source of truth for operational maturity.
- Regulatory relationships
Audit-ready documentation year-round.
- M&A valuation
Systems and records that survive buyer scrutiny.
- Scalability
Standardized operations across facilities and jurisdictions.
Readiness Assessment
Evaluate current systems, identify gaps, prioritize risks.
System Build
Configure document control, training, CAPA, equipment, supplier, and audit modules.
Onboarding & Training
Train users on the platform and integrate with daily operations.
Ongoing Oversight (OPS)
Continuous monitoring, dashboards, quarterly reviews, and improvement.
Red Wolf Intelligence does not replace Metrc. Metrc is a regulatory track-and-trace system; RWI is the Quality Management System that manages SOPs, training, CAPA, audits, supplier qualification, maintenance, inspections, and operational controls.
- Does Red Wolf Intelligence replace Metrc or my state seed-to-sale system?
- No. Metrc is a regulatory track-and-trace system for plants, packages, and transfers. Red Wolf Intelligence manages how your operation actually runs: controlled SOPs, training and competency records, CAPA, internal audits, equipment maintenance and calibration, supplier and COI control, and inspection sign-offs. RWI sits alongside Metrc and produces the operational evidence Metrc was never designed to hold.
- How is this different from a shared drive or document repository?
- A shared drive stores files; it does not tell you whether the current version is approved, who was trained on it, or what happened after a deviation. RWI enforces version control, approval workflows, digital sign-off, and audit trails, then links documents to training assignments, CAPAs, equipment, and audits so a single question — 'show me the evidence' — has one answer instead of a folder hunt.
- How does RWI relate to ISO 9001 quality management?
- RWI is structured around the ISO 9001:2015 clauses operators are graded on in practice: documented information control, competence, nonconformity and corrective action, internal audit, management review inputs, and monitoring of equipment. It gives you the system and the records an ISO auditor asks for. Certification still depends on your organization, your auditor, and how consistently the system is used.
- Will RWI help us get ready for cannabis GMP and 21 CFR 111, 117, 210, and 211?
- Yes, as the documentation and control backbone those frameworks assume: written procedures, batch and lot records, receiving and in-process inspections, deviation and complaint handling, equipment calibration and preventive maintenance, supplier qualification, and training records. RWI helps you operationalize and evidence those controls; it does not by itself make an operation GMP compliant, and it is not a substitute for facility, process, and testing controls.
- What about GACP for cultivation?
- Cultivation sites use RWI for GACP-oriented practices: cultivation and IPM SOPs, pesticide and input controls with supplier records, hygiene and personnel training, harvest and drying logs, environmental monitoring records, and corrective actions on deviations — all tied to batch and lot so the record is traceable at harvest, not reconstructed later.
- How much effort is implementation, and what does rollout look like?
- Rollout is four steps: (1) Readiness Assessment to evaluate existing systems, gaps, and priority risks; (2) System Build to configure document control, training, CAPA, equipment, supplier, and audit modules to your facility; (3) Onboarding and Training so the platform is used in daily work rather than sitting idle; (4) Ongoing Oversight through OPS with dashboards, monitoring, and quarterly reviews. Most of the effort sits with us during the build; your team's time concentrates on review, approval, and training.
- Can we import the SOPs and documents we already have?
- Yes. Existing SOPs, forms, and logs are brought into controlled document management, mapped to owners and revision history, and assigned to the roles that must be trained on them. Where a document is missing, outdated, or contradicts practice, that gap is flagged during the Readiness Assessment and prioritized rather than silently carried forward.
- Who on our team actually uses it?
- Quality and compliance leads own documents, CAPA, and audits. Cultivation, extraction, manufacturing, and retail supervisors complete checks, inspections, and maintenance records. Line staff mainly acknowledge training and complete assigned tasks. Ownership and executives use dashboards for risk, training completion, CAPA closure, and audit readiness.
- What are the security and access controls, and is there an audit trail?
- Access is role-based, so people see and sign only what their role requires. Document approvals, training completions, CAPA actions, and inspection sign-offs are time-stamped and attributed, producing an audit trail that can be shown to a regulator, auditor, insurer, or acquirer without reconstructing history from email.
- How does RWI affect insurance, lending, and valuation?
- Underwriters, lenders, and buyers price uncertainty. Documented safeguards, closed corrective actions, current training, and maintained critical equipment give them evidence instead of assertions — which supports underwriting conversations, defends claims, and stands up during due diligence. Outcomes depend on your carrier, loss history, and how the system is maintained.
- What does it cost, and what are the next steps?
- Pricing depends on facility count, headcount, scope of modules, and the level of ongoing oversight you want, so it is quoted after a short scoping conversation rather than published as a list price. The next step is a demo: we walk your operation through the modules with your own scenarios and outline a rollout plan and timeline.